- Policies and guidelines are in place to protect you and the University
- Student grades and personal information is protected information
- Colgate email is a University resource.
- Federal laws that govern copyright applies to us all.
- Leading by example encourages compliance and lowers risk to the University
It is important to review applicable information for your role at Colgate. Please review Colgate-wide and departmental policies regularly.
Policies are in place to protect Colgate community members and the University.These internal rules are often guided by state, federal and industry specific requirements that define acceptable use, conduct and data safeguards to meet our obligation to protect student and financial information.
Acceptable use
http://www.colgate.edu/offices-and-services/information-technology/privacy-and-security/acceptable-use-policy
Email stewardship
http://www.colgate.edu/offices-and-services/information-technology/privacy-and-security/stewardship-and-custodianship-of-email
Staff handbook
http://www.colgate.edu/docs/default-source/d_working-at-colgate_resources_staff-handbook/staff-handbook.pdf?sfvrsn=12
Faculty handbook
http://www.colgate.edu/offices-and-services/deanoffacultyoffice/currentfaculty/faculty-handbook
State and federal laws also specify how certain types of information are handled. While we can not detail all of the potential legislation here, a few important acts are listed below.
FERPA
The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive federal funding, including financial aid. Learn more by visiting http://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html
DMCA
The DMCA criminalizes production and dissemination of technology, devices, or services intended to circumvent measures that control access to copyrighted works. It also criminalizes the act of circumventing an access control, whether or not there is actual infringement of copyright itself. Learn more by visiting http://www.copyright.gov/legislation/dmca.pdf
TEACH Act
The TEACH Act more closely aligns copyright laws regarding distance learning with laws pertaining to face-to-face classroom interactions. There are important differences, however, regarding full-length audiovisual works, such as movies and documentaries. Learn more by visiting http://www.copyright.com/media/pdfs/CR-Teach-Act.pdf
Depending on your role at Colgate, other compliance and notification rules may apply to your work, including the following:
- NYS Law 4254–A Information Security Breach and Notification Act
- Higher Education Opportunity Act
- Copyright Infringement Executive Order 13224
- Blocking Property and Prohibiting Transactions with Persons Who Commit, Threaten to Commit, or Support Terrorism
- TEACH Act
- Technology Education and Copyright Harmonization
- USA PATRIOT ACT
- ECPA
- Electronic Communications Privacy Act
- Family Educational Rights and Privacy Act of 1974 (FERPA)
- Digital Millennium Copyright Act – Amendment to Section 512 Copyright Act of 1976
- Gramm-Leach-Bliley Act
- Payment Card Industry Data Security Standard (PCI DSS)
For more information, contact the ITS Help Desk at extension 7111 or email ITSHelp@colgate.edu.
Contributors: Ellen Holm, Ahmad Khazaee, Kevin Lynch and Mark Hine.